Privacy Policy

Klyrova Analytics ("we," "us," or "our") is committed to protecting the privacy and confidentiality of information shared with us in connection with our advisory services. This Privacy Policy describes how we collect, use, store, and protect information when you engage with our services or interact with our website.

This Policy applies to all individuals who visit our website, submit inquiries, or engage Klyrova Analytics as a consulting client. By using our services or interacting with our website, you agree to the collection and use of information as described in this Policy.

We approach privacy as a core operational principle, not merely a compliance obligation. Our business model does not depend on data monetization, advertising, or third-party data sharing. The information we collect is limited to what is necessary to deliver our advisory services.

We collect only the minimum information necessary to communicate with you and deliver our services. The categories of information we may collect include:

Contact and Business Information:

• Name and professional title
• Business email address
• Company or organization name
• General description of your technology environment and engagement needs
• Communications exchanged during the engagement

Website Usage Information:

• Pages visited and time spent on each page
• Browser type and operating system (non-identifiable at individual level)
• Referring URL (the page that directed you to our site)
• Approximate geographic region (country or state level only)

Engagement Materials: Documents, diagrams, configuration summaries, and other materials voluntarily shared by the Client for the purpose of receiving advisory services. These materials are treated as confidential and are not retained beyond the engagement period.

We do not collect: government identification numbers, financial account information, passwords or access credentials, personally identifiable information of third parties unless strictly necessary, biometric data, or health information of any kind.

We use the information we collect for the following purposes:

• Service Delivery: To scope, plan, and deliver advisory services as described in the applicable Scope of Work. This includes reviewing engagement materials, preparing recommendations, and communicating findings.
• Communication: To respond to inquiries, coordinate engagement logistics, deliver draft and final reports, and maintain professional correspondence regarding active or prospective engagements.
• Engagement Administration: To manage invoicing, track deliverable timelines, and maintain records necessary for contractual compliance.
• Service Improvement: To improve the quality and relevance of our analytical methodologies using anonymized and aggregated observations. No client-identifiable information is used for this purpose.
• Legal Compliance: To comply with applicable laws, regulations, and legal processes, including tax obligations and record-keeping requirements.

We do not use your information for marketing to third parties, sale or licensing to data brokers, behavioral advertising, automated profiling that produces legal or significant effects, or any purpose not explicitly stated in this Policy without your prior written consent.

Klyrova Analytics does not sell, rent, or trade personal information to any third parties. We may share information only in the following limited circumstances:

• Service Providers: We may engage trusted third-party service providers (e.g., document storage, email infrastructure, accounting software) who access information only as necessary to perform their functions and are contractually bound to maintain confidentiality.
• Legal Obligations: We may disclose information if required to do so by law, court order, regulatory authority, or in response to a valid legal process. Where permitted, we will notify the affected party prior to disclosure.
• Protection of Rights: We may disclose information where necessary to protect the rights, property, or safety of Klyrova Analytics, our clients, or the public, in accordance with applicable law.
• Business Transfers: In the event of a merger, acquisition, or sale of all or substantially all of our assets, client information may be transferred as part of the transaction. Affected parties will be notified prior to any such transfer.

In all cases of permissible disclosure, we share only the minimum information necessary for the specific purpose.

We retain information only for as long as necessary to fulfill the purposes described in this Policy, or as required by applicable law. Our retention practices are as follows:

• Engagement Materials: Client-provided documents and analysis materials are deleted within thirty (30) days of engagement completion or termination, unless legal or contractual obligations require retention for a longer period.
• Business Records: Basic engagement records, invoices, and contractual documentation are retained for seven (7) years in accordance with applicable business and tax record-keeping requirements.
• Communication Records: Email correspondence related to completed engagements is retained for three (3) years following the conclusion of the engagement.
• Inquiry Data: Information submitted through our website inquiry form that does not result in a formal engagement is retained for ninety (90) days, after which it is deleted.
• Website Analytics: Aggregated, non-identifiable website usage data may be retained indefinitely for business intelligence purposes.

You may request deletion of your personal information at any time by contacting us. We will fulfill deletion requests within thirty (30) days, subject to exceptions required by law.

Depending on your jurisdiction, you may have certain rights regarding the personal information we hold about you. These may include:

• Right of Access: The right to request a copy of the personal information we hold about you.
• Right of Correction: The right to request correction of inaccurate or incomplete personal information.
• Right of Deletion: The right to request deletion of your personal information, subject to applicable legal retention requirements.
• Right to Restrict Processing: The right to request that we limit how we use your personal information in certain circumstances.
• Right to Data Portability: The right to receive your personal information in a structured, machine-readable format.
• Right to Object: The right to object to certain processing of your personal information.

To exercise any of these rights, please contact us using the details provided at the end of this Policy. We will respond to requests within thirty (30) days. We may need to verify your identity before processing certain requests.

Klyrova Analytics does not use automated decision-making or profiling that produces legal or similarly significant effects on individuals.

Klyrova Analytics implements appropriate technical and organizational measures to protect information against unauthorized access, disclosure, alteration, or destruction. These measures include:

• Encrypted communications for all client correspondence
• Access controls limiting information to personnel with a demonstrated need
• Secure document handling protocols for all engagement materials
• Regular review of data handling practices and access logs
• Formal data deletion procedures applied at engagement completion

While we implement strong security practices, no information transmission or storage system can be guaranteed to be 100% secure. We encourage clients not to share sensitive personal data of third parties or access credentials in connection with any engagement unless absolutely necessary and explicitly agreed upon in writing.

In the event of a confirmed data security incident affecting your personal information, we will notify you as required by applicable law and take prompt remedial action.

Our website may use cookies and similar tracking technologies to support basic functionality and to understand how visitors use the site. We do not use tracking technologies for behavioral advertising, third-party profiling, or cross-site tracking.

Categories of cookies we may use include:

• Essential Cookies: Required for basic website functionality. These cannot be disabled without impairing core site features.
• Analytics Cookies: Used to collect aggregated, anonymized data about how visitors interact with our website. This information is used solely to improve our website experience.

Most browsers allow you to control cookies through their settings. Disabling certain cookies may affect the functionality of our website. We do not respond to "Do Not Track" browser signals at this time, as no industry-wide standard exists for their implementation.

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or operational needs. When we make material changes, we will update the "Last Updated" date at the top of this document and, for active clients, provide direct notification via email at least fourteen (14) days before the change takes effect.

We encourage you to review this Policy periodically. Your continued engagement with our services following the effective date of any change constitutes your acceptance of the updated Policy.

If we make changes that materially reduce your privacy rights, you have the right to terminate your engagement with us. In such a case, the terms of the applicable engagement's cancellation provisions will apply.